Hitchin Christian Centre

In April 2011, Urban Saints Hitchin are hoping to take another group of young people to Mexico and we need to build a team of people who help organise it. These are the roles required and the roles would run for about 8 months - see below for details. Please get in contact with Matt Summerfield at by early September and if you’re interested in finding out more.

N.B. The dates of these events will be booked in at the start of the process and are compulsory for all people going overseas.

None of the above require weekly attendance at Urban Saints Hitchin BUT we also really need more adult leaders and helpers to help on a Friday evening – building life-changing friendships with young people. Could you help us? Please pray about all of these possible roles knowing that these are opportunities to shape the lives of our young people as they journey from childhood to adulthood. Thank you so much.

Administrator

• Sends out all communications to the young people – putting events on Facebook, sending out reminders, writing (with Overall Trip Leader) and sending out letters
• Ensures all forms are returned on time and passed on the US HO as needed
• Replies to requests for information from Urban Saints Head Office
• Applies for visas for all team members
• Helps Overall Trip Leader to organise meetings with young people and parents
• Prints and distributes information folders
• Books coaches to and from the airport 

Treasurer

• Collects all money raised
• Counts and bags up all money that is fundraised
• Makes sure all money raised is passed on to Gareth for banking (including when given to him) / is banked (depends how we do this next year)
• Works with Support People and Fundraising Coordinator to record expected fundraising totals
• Ensures money is paid to Urban Saints on time
• Keeps a record of all money raised as a group
• Keeps a record of all money raised by individuals and feed this back to their Support Person
• Keeps a record of what has been paid to Urban Saints and how much we still hold

Fundraising Coordinator (2 people)

• The first point of contact for all things fundraising
• Collects a list of all the fundraising activities the young people are doing
• Produces a plan and calendar of all fundraising activities and events and communicates this to all involved (via the Administrator)
• Coordinates fundraising events (not necessarily plan – but know who is and support them)
• Works with Overall Trip Leader to draw up applications to grant makers
• Works with the young people (via Support People) to ensure they have what they need for their fundraising activities – posters, Mexican hats etc. 

Interviewers

• Interviews applicants in the event that we have more people apply than can go
• Interviews young people at the debrief day to find out how they are doing

These events will happen in September and April

Trip Leaders

People who actually go! Part of your responsibility as a trip leader is that you will be assigned a few young people who are going on the trip for the purposes of:

• Meeting with young person and their parents at the start of the process to answer questions and help them create a fundraising plan
• Regularly catch up with young people and parents (meet with them, email, text and call) throughout the preparation process to see how they’re getting on and encourage their fundraising activities

We can’t promise that everyone who applies will be able to go. 

Training and Debrief Co-ordinator

• Works with Administrator to ensure training packs are printed
• Works with Administrator to book venue
• Works with Administrator to provide food
• Works with Administrator to ensure all young people know about it
• Draws up the programme (material from this year can be used again) and book people to deliver it

Comments: